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Frequently Asked Questions
Where is the Center of Student Programs? The Center for Student Programs is located at 316 Leavey. We are open 9am to 5pm Monday through Friday. Our phone number is 202-687-3704 Where is the SAC Office? The SAC Office is located at 308 Leavey. What hours is the SAC Office open? The SAC Office is open from 9am, to 5pm and by appointment with your SAC Commissioner. 202-687-4155 How can I start a new Student Group? Check out the Student Org Guide on the CSP Homepage. How can I secure funds for my group? You must contact your SAC Commissioner prior to your event. They will then be in charge of submitting an Event Worksheet to the SAC for consideration of your request. You may also be asked to attend a SAC meeting and explain any details of your event to the commission. When and when are SAC Meetings? SAC Meetings are held every Monday night starting at 8pm in the Club Room, Leavey 338. Your commissioner will need to put you on the agenda to present. How do I get a reimbursement for money I spent on my club’s event? It depends. If you spent less than $50, you can fill out a Petty Cash Reimbursement form in the Center for Student Programs, Leavey 316. If you spent more than $50 then you fill out an Expense Voucher. It is preferred that you type this form out. It is available in Excel format off the Center for Student Programs website. (csp.georgetown.edu > Download Forms > Expense Authorization) How do I fill out an Expense Voucher? - If you are a university student, it is important that you include your HOME address and not your campus box or dorm number. - Check off the boxes that direct the check to U.S. Mail or for Pickup. - Your COST CENTER is a 2 letter followed by 7 digit code. If you are a SAC Group, you will usually have a number similar to this: GX68--000 or GX69--000 - The FUND is 10 if you have a cost center number starting with GX. - The ACCOUNT CODE is a five digit number that gives our accountant a better idea of how you money is being spent. For example there are account codes for speaker honorariums, others for Food, and some for income. It is very important that you label this the right way so we can keep track of your group’s spending properly. - Fill out the PURPOSE OF EXPENDITURE space as follows: Name of Event, and specific item purchased for the event. (Tip! If you are using the downloaded Excel version of the Expense Voucher you will need to unprotect the Excel worksheet in order to type on the area. Tools>Protection>Unprotect Sheet) - If the Expense Voucher is for a Speaker or a payment to a business (like a catering or DJ) you need a W-9 form attached. - Always include any pertinent receipts on separate sheets of paper. It is preferred that they are scotch taped to allow for easier and faster processing. - You must submit the Expense Voucher to the Center for Student Programs and have it reviewed by a staff member to make sure all information is included. |
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