|
FREQUENTY ASKED QUESTIONS
FAQs
What is the difference between CSP and SAC?
The Center for Student Programs is a department under the Vice President of Student Affairs. CSP is comprised of several professional staff people who are here to help students create and work towards their organizational goals. Through individual meetings, workshops, and required trainings, CSP staff can assist you through University protocol to assure that your activities and programming is managed effectively and efficiently and consistent with policy.
SAC is a group of students who have volunteered their time to serve their fellow students and our student organizations by being resources and making programming and funding recommendations to the Vice President of Student Affairs. SAC is empowered by the VP of Student Affairs and advised by CSP to take into consideration the desires of the greater student body, the needs of their organizations as a whole, and the mission, purpose, and ethos of the institution when making these difficult decisions.
CSP and SAC work collaboratively to meet the needs of over 80 of the 150+ student organizations we have on campus.
How do I find out who my CSP Advisor or SAC Commissioner is?
Click Here to find out.
How do I start a new club?
You have an opportunity to start a new organization on campus twice a year, at the beginning of each semester. The first step is attending one of the New Club Development Orientation Sessions, advertised in the first broadcast email of the new semester. At these sessions you will learn that starting a new organization is a year-long process. For more, please click here. Any other questions can be answered at one of the Orientation Sessions.
Where is CSP?
The Center for Student Programs can be found at 316 Leavey Center. Please click here if you want to find out when a particular advisor offers office hours or contact info to schedule an appointment.
How do I get access to my funding?
You should begin with a conversation with your organization’s treasurer who should have been through a Treasurer’s Training. If no one in your organization has been through a training, someone should contact your organization’s CSP advisor.
What do I need to pay someone?
You will generally need a receipt or invoice, a W-9 form and a University form that is appropriate for the expenditure. Please click here to get a list of the different types of forms used for different expenses. You should contact your organization’s treasurer and/or CSP advisor to ensure you are using the proper method for payment.
I need to be reimbursed for an expense that I made. How do I do that?
You will need to begin by having a conversation with your organization’s treasurer, to make sure that the expense was accounted for in your group’s allocation. If it was an approved expense, there are a few options for your reimbursement. For all methods you will need to provide an original receipt.
If the expense is $50 or less, you should complete a Petty Cash Expense Form (link), which will then be signed by your advisor and submitted for payment. Petty cash reimbursements generally take two weeks.
If the expense is more than $50 and you do NOT work for a university department, complete an Expense Voucher and submit that along with your original receipt.
If the expense is more than $50 and you work for a university department, you will need to complete an Employee Reimbursement Form (link), which requires your Home Department Number. You can get this number from your supervisor or the Budget Officer in the department that employs you.
What is a ….
Cost Center, how do I find mine? Click Here
Account Code, how do I find them? Click Here
How do I reserve…
Bulldog Alley? (link to come soon)
The Program Room, the Club Room, Gaston Hall, ICC Auditorium, ICC Galleria,
outdoor spaces, McShain, Riverside, Reiss Classrooms? Click Here
A Classroom? (link to registrar’s office) Click Here
Alumni Lounge? (link to Res. Life) Click Here
How do I make copies for my group?
The SAC Office (308 Leavey Center) has the equipment to print a copy of the agenda or flyer that you want copied. Next to the large copier, there is a form to fill out with the number you need (not to exceed 60), color desired, and any special instructions. They are typically done within 24 hour and left in your organization’s mailbox in the SAC Office.
Where can I have something sent?
The best bet is to contact your advisor to have it sent to her/his attention at:
Attn: Advisor’s Name
316 Leavey Center
Georgetown University
Washington, DC 20057
You can also have documents faxed to your organization, c/o the Center for Student Programs, at (202) 687-8940. Any items sent or faxed to you will be placed in your organization’s mail folder, located in the SAC office file cabinet. These files are organized alphabetically by organization name. Always have your advisor’s or organization’s name and NOT just your personal name.
What else can my CSP advisor do for me?
Your organization’s advisor is here to help you navigate the program planning and organizational development process. While you will work with your advisor to navigate university systems and policies (for example: access to funding and space reservations), s/he is also available to help you sort through the ups and downs of leading your organization and creating programs on campus. S/he can help you think through questions like: how to get more members involved in your organization; how to create new and innovative programs; how to market your programs; when and how to address conflict within your group; how you can make your meetings more effective and efficient; and many others. Don’t hesitate to contact your advisor to consider the best ways to strengthen your organization and improve your programming.
|
