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Student Organization Guide
2006-2007
Return Equipment
Be prompt about returning borrowed
equipment. Your failure to return any equipment could
seriously damage your organization’s reputation with
other campus groups and offices, as well as the
university’s credibility with local businesses.
Return all Forms and
Paperwork
Nearly all Center for Student Programs forms
have follow-up requirements. You
should also be sure to turn in invoices, the pink copies
of II forms, worksheets, and journals.
Bookkeeping
All organizations are responsible for keeping
their own records and for turning in copies to CSP.
It is your responsibility to record every transaction,
large or small, and check it off as it appears on your
monthly Cost Center Status Report (CSR). When your
record is reconciled with the month CSR, your treasurer
or business manager will know your group’s balance,
which they are responsible for knowing at all times.
Clean-up, etc.
Use your common sense. Make sure you clean-up
after your event. Send thank you notes.
Reflection
Another important part of the follow-up is
education, which includes review and evaluation. There
should be as many questions after your program as there
were before:
a) What did we learn from the program?
b) What would have made this program more successful?
c) What did we learn about ourselves?
In answering these questions, you can learn the positive
and negative points of your program and make changes to
the next. The staff at the Center for Student Programs
are available to assist all groups in any way during the
planning process and after your program.
Requirements and
Checklist
I Revenue Records
______ Gather all deposit slips and verify
that you have one for every deposit made.
II Expense Records
______ Off-Campus purchases: Gather all vendor
invoices and verify that you have one for each
purchase. Every invoice must have the purchase order
number and your group’s cost center number on it. Make
a copy of each invoice and turn the originals into the
CSP receptionist.
______ On-Campus purchases: Gather all University
financial forms associated with these purchases.
Make a copy and turn the originals into the CSP
receptionist.
III Financial File Maintenance
______ Gather all of the invoices, receipts, budget
forms, and other documents described above, make a copy
of each for your records, and submit the originals of
each document to the receptionist in the Center for
Student Programs, 316 Leavey.
IV Monthly Reconciliation
______ Reconcile the revenue and expense records against
your monthly Cost Center Status Reports. By doing so,
you will verify that your group’s budget has been
properly credited for all deposits and debited for
purchases. It is to your advantage to discover the
source of any discrepancies.
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